Aging & Gerontology

Procedure For Joining The Conference:
   - Submit your abstract (here)
   - You will receive credentials for Abstract Tracking Tool (ATT) where you can check status of your submission.
   - Once we have assessed your abstract and admitted you to the conference, you can download acceptance letter at ATT.
   - Payments can be made by PayPal or by bank transfer request. Your participation in the conference is guaranteed only after receipt of full payment.
   - Please note that conference board accepts registrations on a first-paid, first-served policy.

Registration: All 2024 speakers/attendees are required to register for the conference, as is part of the terms and conditions. Please complete your registration via the registration page. You will need to purchase a ticket to secure your place at the conference.
             If you are not planning on attending the physical conference in Budapest, please purchase a virtual ticket. We want as many of you at the physical event as possible, so please don’t let the surrounding situation deter you from attending!

I am unable to afford the registration cost:
We understand the surrounding COVID situation has financially affected many of you. We are providing differing ticket types to be as inclusive as possible
             The policy has been clear from the start, and to remain fair, we must treat all of our presenters with the same conditions
             There is a large cost associated with running conferences and registrations are one of the ways we cover these costs so please keep this in mind!

Tips for a Good Presentation: 
Whether you are a seasoned presenter or a nervous first-timer, the following tips are intended as a simple guide.

How Long Is the Ideal Presentation?
You have a 25-minute slot allocated in which to present, but your presentation itself should be no longer than 20 minutes. We would suggest aiming for around 15–18 minutes. This will allow ample time for directly engaging with the audience through discussion and questions.

Structuring Your Presentation:
First, make sure you know what you want to say and the points you wish to cover, and keep your presentation clear, simple and concise. Structure it clearly and logically so that both you and your audience know where you are going. Visuals and signposts will help with this, especially if you are using PowerPoint.

Oral Presentation guidelines:
   - Please be informed that there may be slight changes in the program for any reason. So please be available in the meeting room from the conference start time on the day of your presentation.
   - Each speaker will have 20-25 minutes for presentation. Please plan your talk for 17-19 minutes to allow for introduction and questions. In order to stay in track of time, please ensure that you start and end your presentation on the times indicated in the schedule.
   - The working language of the conference is English.
   - Presentation should be submitted in PDF or PPT Format. Be sure your visuals are clear and very legible.
   - Submit your presentation slides 15 days before the conference and also bring a copy with you on flash drive or storage device to the event.
   - Please check and make sure that your presentations are working properly before the session starts.
   - The meeting room is equipped with digital projector, screen, laptop, slider with pointer, cordless mike, desktop mike, basic sound system.
   - Taking the timelines and technical set up into consideration, using personal laptops are not recommended unless under unavoidable conditions.
   - Users of Windows/PC should assure compatibility of their presentation with the MAC system used at the lectern.

Suggestions for Oral Presentations:
   - Take the time to plan your presentation
   - Be sure to stick to the time provided for your presentation: Rehearse your presentation and time it. When using A/V, a presentation's delivery frequently takes longer than a rehearsal.  Know what to omit if you must shorten your remarks. Give the other panelists equal time and allow plenty of time for Q&A. Additionally, avoid cutting your session short or ending it early as it could alter the program's schedule.
   - Don’t read your presentation or speak too fast, but do speak loudly and clearly.
   - Throughout the session, solicit questions and comments from the audience: You will be more involved with your audience and the exchange of ideas will be more comfortable.  Encourage participation and queries, but keep your responses succinct.
   - No commercials, please! Your name, title, and organization will be listed in the conference program and can be included on handouts. Your best commercial is to deliver a relevant, timely session.
   - Virtual Conference: If your session is part of the Virtual Conference, be sure to acknowledge your virtual audience. Invite questions from them and look towards the camera from time to time so that they know you’re aware of their existence.

Tips for Onsite Presentation:
Checklist to Bring:
   - Presentation on a USB drive
   - Back-up of presentation (USB and email)
   - Printouts of presentation, full paper and/or relevant handouts (optional)
   - Business cards

Note: Please ensure that the file name of your presentation begins with your own name, rather than naming the file “Aging” or “Dubai”. This ensures you don’t waste valuable presentation time searching for the file.

Poster Guidelines:
   - All posters will be allotted with a poster number in the final program. Presenters must locate their assigned poster display, which will be numbered, and hang their poster 1 hour before the poster session starts. Pasting or Hanging materials will be provided.
   - Poster Dimensions: The display area for each poster on the poster board is 1 m wide by 1 m high.
   - All posters should be prepared in advance and brought to the conference by the presenters.
   - On-site printing is NOT facilitated; it should be done in advance by the presenter.
   - Presenters are asked to be available at their posters during the full poster session to discuss their posters with interested viewers.
   - You need to collect your poster by end of the day; we dispose the posters left behind.
   - Best Poster awards will be decided by poster judge and announced at the end of poster session.

Tips for Virtual Presentation:
   - Registered participants will receive the meeting invite with personalized user ID for webinar access few days before the event.
   - Please join the meeting 30 minutes early, to minimize last minute technical issues.
   - Each speaker will have 20-25 minutes for presentation. Please plan your talk for 17-19 minutes to allow for introduction and Q&A session at the end of your talk. In order to stay in track of time, please ensure that you start and end your presentation on the times indicated in the program.
   - Ensure that your device meets the system requirements for running the application
   - If you are a presenter, be ready with your presentation slides open in your device when the meeting starts. You can share that document while sharing your screen.
   - If you would like to send the recorded presentation instead of attending and presenting online, we recommend you to send the recorded files along with power point presentation before 10 days of event start date.
   - Only the speaker's audio should be active. If anyone has questions to ask,   you can unmute the microphone at the end of the talk.