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Registration

01 Guidelines for Joining the Conference

Tips for Onsite Presentation:

Checklist to Bring:

  • Presentation on a USB drive
  • Back-up of presentation (USB and email)
  • Printouts of presentation, full paper and/or relevant handouts (optional)
  • Business cards

Note: Please ensure that the file name of your presentation begins with your own name, rather than naming the file “Aging” or “Dubai”. This ensures you don’t waste valuable presentation time searching for the file.

Tips for Virtual Presentation:

  • Registered participants will receive the meeting invite with personalized user ID for webinar access few days before the event.
  • Please join the meeting 30 minutes early, to minimize last minute technical issues.
  • Each speaker will have 20-25 minutes for presentation. Please plan your talk for 17-19 minutes to allow for introduction and Q&A session at the end of your talk. In order to stay in track of time, please ensure that you start and end your presentation on the times indicated in the program.
  • Ensure that your device meets the system requirements for running the application
  • If you are a presenter, be ready with your presentation slides open in your device when the meeting starts. You can share that document while sharing your screen.
  • If you would like to send the recorded presentation instead of attending and presenting online, we recommend you to send the recorded files along with power point presentation before 10 days of event start date.
  • Only the speaker's audio should be active. If anyone has questions to ask,   you can unmute the microphone at the end of the talk.

02 ​Guidelines For Presenters:

Tips for a Good Presentation: 
Whether you are a seasoned presenter or a nervous first-timer, the following tips are intended as a simple guide.

How Long Is the Ideal Presentation?
You have a 25-minute slot allocated in which to present, but your presentation itself should be no longer than 20 minutes. We would suggest aiming for around 15–18 minutes. This will allow ample time for directly engaging with the audience through discussion and questions.

Structuring Your Presentation:
First, make sure you know what you want to say and the points you wish to cover, and keep your presentation clear, simple and concise. Structure it clearly and logically so that both you and your audience know where you are going. Visuals and signposts will help with this, especially if you are using PowerPoint.

Oral Presentation guidelines:

  • Please be informed that there may be slight changes in the program for any reason. So please be available in the meeting room from the conference start time on the day of your presentation.
  • Each speaker will have 20-25 minutes for presentation. Please plan your talk for 17-19 minutes to allow for introduction and questions. In order to stay in track of time, please ensure that you start and end your presentation on the times indicated in the schedule.
  • The working language of the conference is English.
  • Presentation should be submitted in PDF or PPT Format. Be sure your visuals are clear and very legible.
  • Submit your presentation slides 15 days before the conference and also bring a copy with you on flash drive or storage device to the event.
  • Please check and make sure that your presentations are working properly before the session starts.
  • The meeting room is equipped with digital projector, screen, laptop, slider with pointer, cordless mike, desktop mike, basic sound system.
  • Taking the timelines and technical set up into consideration, using personal laptops are not recommended unless under unavoidable conditions.
  • Users of Windows/PC should assure compatibility of their presentation with the MAC system used at the lectern.

Poster Guidelines:

  • All posters will be allotted with a poster number in the final program. Presenters must locate their assigned poster display, which will be numbered, and hang their poster 1 hour before the poster session starts. Pasting or Hanging materials will be provided.
  • Poster Dimensions: The display area for each poster on the poster board is 1 m wide by 1 m high.
  • All posters should be prepared in advance and brought to the conference by the presenters.
  • On-site printing is NOT facilitated; it should be done in advance by the presenter.
  • Presenters are asked to be available at their posters during the full poster session to discuss their posters with interested viewers.
  • You need to collect your poster by end of the day; we dispose the posters left behind.
  • Best Poster awards will be decided by poster judge and announced at the end of poster session.

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